Guidelines for IASD Regional Meetings and Co-Sponsored Events
Guidelines for IASD Regional Meetings IASD encourages its members to host regional meetings and co-sponsored events, and offers logistical support to promote such events.
This support includes:
- Help with submission process
- Timeline scheduling
- Pro-forma forms
- Assistance with budget preparation and review
- Marketing and promotion plan
- Optional online Registration process
The benefits of regional meetings and co-sponsored events are twofold. First, they help IASD members in a particular geographical region to meet each other, socialize, network, and share their different approaches to dreams. Second, they help to advance the basic mission of IASD, which is to broaden public awareness and appreciation of dreams.Although these are the primary goals, another aim is to generate new funds for IASD’s educational and outreach programs.
Different Models of Events
Events may be sponsored, co-sponsored or supported.-An IASD sponsored event is managed solely by IASD member hosts and the IASD. All net revenue is retained by IASD.-An IASD co-sponsored event is managed jointly by the IASD and another group, association, or institution. Optional revenue sharing is available subject to agreement.-An IASD supported event supports an IASD member led event initiative or proposal that involves the use of the IASD name and logo.
Gatherings of various sizes and levels of complexity are possible, for example:
- Small regional meetings have been held in people’s homes, such as this 2013 event in Toronto, and have simply involved dream-sharing, informal discussion, and a group meal.
- A medium-sized regional meeting might involve an all-day workshop with multiple presentations, such as this 2017 event in New York.
- Large regional events may occur over a few days, with evening receptions, activities, and several workshops and lectures. Check out this South Carolina Regional from 2017.
The IASD encourages members to use whatever format they think will work best in their particular area.Whatever format you use, the meeting or event should give attendees a sense of the broad diversity of approaches used by people who study dreams.In organizing the activity, you should communicate with other local dream-related groups and organizations to promote networking and mutual assistance.
Regional meetings and co-sponsored events should not be scheduled so as to compete with the IASD’s annual conference. However, the IASD encourages people to organize activities right before the annual conference (to build up local interest) and right afterwards (to carry forward the interest from the conference).
If you are interested in organizing a regional meeting or co-sponsored event, the IASD is eager to help you make it happen. The following are some basic guidelines:
Interested in hosting a Regional Event?
- Step 1 – Contact IASD Regional Events Committee Chair, Michelle Carr (mcarr4 at u.rochester.edu), to discuss ideas and to obtain the necessary documents/resources to prepare a proposal.
- Step 2 – Prepare a proposal
- A proposal requires: event details, timeline (at least 6-7 months), and budget
- The IASD Regional Events Committee can assist in preparing the proposal
- After submission, the regional committee will provide feedback and advice on the submission.
- Once the proposal is approved, a letter of agreement is signed
- The regional event must be approved before marketing and advertising can begin
- Step 3 – Prepare for event
- Liaise with IASD Regional Events Committee Chair and key IASD contacts for marketing, registration, website
- All regional event marketing must be approved by the IASD Regional Events Committee Chair
- Other members of the IASD Regional Events Committee may assist based on geographical location, areas of expertise, etc.
Policies regarding IASD member discounts, ethics, and product sales are the same at regional meetings and co- sponsored events as they are at IASD annual conferences.These guidelines are intended to be as flexible as possible, to allow for maximal innovation and creativity in organizing these activities. People who have organized regional meetings and co-sponsored events have found them to be very enjoyable and rewarding experiences. We welcome your proposals!For further information, contact the IASD Regional Events Committee Chair, Michelle Carr (Mcarr4 at u.rochester.edu).